Section Officer Elections for Saturday, Oct 3rd @ 7pm

Election modifications due to virtual election

  • Elections will be held via Zoom during the scheduled “Election” time period on Saturday.
  • Each candidate will be asked to provide a short 2 min introduction video and a 30 second video to answer pre-determined questions. Both of these videos are requested to be provided to Kyle Roberts (e.roberts.93@gmail.com) by 9 am Saturday morning for preview and preparation for streaming on Zoom.
    • Introduction video – This would be similar to what the candidate would say if they were on stage at conclave making their pitch for office. A candidate can supply ONE video for all positions they run for if they need to run for multiple positions OR they can supply one video per position they plan to run for.
    • 30 sec Question Video – On Friday night the current section officers will decide on 1-2 questions that they will provide to all individuals who have announced their intention to run for office and ask that each candidate answer those questions in a short 30 sec pre-recorded video.
  • Ballots will be collected via Google Form. Saturday morning we will send out the form to each LODGE CHIEF or their APPOINTED DESIGNEE. They will be the only individual from each lodge given access to the google dropbox that we intend the lodges to cast their ballots to.
    • IMPORTANT – Lodge Advisers will need to confirm the Chief or Designee to the Section Adviser prior to Saturday morning.
  • There will be no “nominations” at the beginning of each position election. Instead for those who have met the requirements for running for office, we are asking they inform the section advisers which position(s) they plan to run for so that we can include them as part of the ballot for elections and make sure their video is added to that position listing. Please have the candidate indicate his/her intentions of which position(s) they plan to run for during the Officer Candidate Lunch meeting from 1:30-2:00 pm on Saturday

Elections will be livestreamed via Facebook. So, we ask if an adult is able to watch the elections via Facebook that would be our preference to limit the number of individuals within the zoom call for breakout sessions.

 

Election Procedures

  • At the beginning of the elections we will ask all attendees (youth and adults) to change their zoom name to the following structure:
    • (Y/A) – (Lodge) – Name
    • First Letter Abbreviation
      • Y – Youth (Anyone under 21)
      • A – Adults (Anyone 21 and over)
    • Lodge Abbreviations:
      • TNL – Totanhan Nakaha Lodge
      • PaH – Pa-Hin
      • Wah – Wahpekute
      • Nau – Naguonabe
      • Tet – Tetonwana
      • CHL – Crazy Horse
      • KaN – Ka’niss Ma’ingan
    • Examples:
      • Y-(three letter abbreviation of lodge name)-(Name)
        • Y-PaH-Evan Schroeder
      • A-(three letter abbreviation of lodge name)-(Name)
        • A-TNL-Nick Pedersen

 

  • Upon opening each position election, we will send the candidates to a separate breakout room in zoom while we play their introduction video and responses to the pre-determined questions for all other attendees.
  • After the videos are concluded, all youth and ONE adult (Lodge Adviser or designee) will be broken out into separate breakout rooms by lodge to discussion how they will be casting their 10 votes.
    • If you as the lodge adviser is not able to attend the elections please indicate which adult you would like as your designee to monitor the breakout discussion.
    • All other adults that are on the zoom meeting will either be left in the main room to socialize or sent to a separate “Adult” breakout room.
  • Once your lodge has determined how they will vote, the lodge chief/designee will submit their ballot to the google form dropbox for the Section Advisers to count the votes and determine the results.
    • If an individual obtains a majority of the votes, we will close all of the breakout rooms to bring all participants, including the candidates, back to the main and will announce the new officer.
    • If there is NOT a majority, we will have the Section Adviser/Assoc Advisers hop into the individual breakouts to inform the lodge which candidates are still to be voted on and we will ask the lodge to discuss how they would like to vote again.
  • If there are multiple votes for one position due to not obtaining a majority on the first ballot, there will NOT be any additional videos or communication from the candidates.

Section Officer 2020-2021 Candidate Information

Have you been really involved in the Order and your Lodge? Are you looking for a different experience that can keep you involved, yet offer new challenges? If so, then you should consider becoming a Section C-1A Officer.

Elections will be held via Zoom during the scheduled “Election” time period on Saturday. Candidates should be available for that call.

Officer Responsibilities:

Section_Officers_2019-2020Chief: Presides over meetings of the Council of Chiefs. He or She provides leadership and motivation at all functions and represents the Section at Area, Regional, and National functions to which she or he is invited. Partners with Lodge Chiefs to coach and build relationships among the Chiefs. 

Vice Chief: Fills in for the Chief as needed, ensures the Section Conclave is promoted in each of the Lodges, and chairs the Lodge Assistance Program. Supports the Lodges through attendance at Winter Fellowships, Lodge Leadership Development, or other programs as needed. 

Secretary: Takes minutes for all meetings and keeps up-to-date roster of the Council of Chiefs. Supports the Lodges through attendance at Winter Fellowships, Lodge Leadership Development, or other programs as needed.

Officer Candidate Requirements – in order to run for Section Officer, candidate must:

  • Be under the age of 21 for the entire term of office (Oct  4, 2020 – Oct 3, 2021)
  • Be a registered member of the BSA in good standing in a Lodge and Council within the Section boundaries.
  • Obtain in advance a written letter of approval from your Scout Executive. All interested candidates must turn this letter (or email) in to the Section Adviser, Nick Pedersen (nick.pedersen@gmail.com), before 6pm on Friday, October 2nd 
    • Note: Please have a letter or email; a verbal approval from your Lodge Adviser does not count
    • Please be sure to turn in your approval before 6pm on Friday, October 2nd.
    • Due to the election procedures in place in a virtual setting, anyone who has not submitted their approval by 6pm will not be eligible to run for office..

 

  • Section Officers must attend four meetings each year. Necessary transportation and housing will be provided. The meetings are:
    • Section Officer Training Seminar (November 12-15th, 2020, departing early am on Thursday returning late pm on Sunday)
    • Winter Council of Chiefs Meeting (February 5-6, 2021)
    • Spring Council of Chiefs Meeting (April TBD, 2021)
    • 2021 Section C-1A Conclave (October 1-3, 2021)
    • In addition, the Chief needs to represent the Section at the National Planning Meeting held December 27-30, 2020.

Candidates for any of the Section Officer positions must commit to attend all of these meetings if they are elected. 

2020-2021 Section Officer Candidate Information

Have you been really involved in the Order and your Lodge? Are you looking for a different experience that can keep you involved, yet offer new challenges? If so, then you should consider becoming a Section C-1A Officer.

Officer Responsibilities:

Section_Officers_2019-2020Chief: Presides over meetings of the Council of Chiefs. He or She provides leadership and motivation at all functions and represents the Section at Area, Regional, and National functions to which she or he is invited. Partners with Lodge Chiefs to coach and build relationships among the Chiefs. 

Vice Chief: Fills in for the Chief as needed, ensures the Section Conclave is promoted in each of the Lodges, and chairs the Lodge Assistance Program. Supports the Lodges through attendance at Winter Fellowships, Lodge Leadership Development, or other programs as needed. 

Secretary: Takes minutes for all meetings and keeps up-to-date roster of the Council of Chiefs. Supports the Lodges through attendance at Winter Fellowships, Lodge Leadership Development, or other programs as needed.

Officer Candidate Requirements – in order to run for Section Officer, candidate must:

  • Be under the age of 21 for the entire term of office (Oct  4, 2020 – Oct 3, 2021)
  • Be a registered member of the BSA in good standing in a Lodge and Council within the Section boundaries.
  • Obtain in advance a written letter of approval from your Scout Executive. All interested candidates must turn this letter (or email) in to the Section Adviser, Nick Pedersen, by Friday, October 2nd 
    • Note: Please have a letter or email; a verbal approval from your Lodge Adviser does not count
    • Please be sure to turn in your approval before midnight on Friday, October 2nd.
  • Section Officers must attend four meetings each year. Necessary transportation and housing will be provided. The meetings are:
    • Section Officer Training Seminar (November 12-15th, 2020, departing early am on Thursday returning late pm on Sunday)
    • Winter Council of Chiefs Meeting (February 5-6, 2021)
    • Spring Council of Chiefs Meeting (April TBD, 2021)
    • 2021 Section C-1A Conclave (October 1-3, 2021)

Candidates for any of the Section Officer positions must commit to attend all of these meetings if they are elected. In addition, the Chief needs to represent the Section at the National Planning Meeting held December 27-30, 2020.

THE 20/20 CHALLENGE–CALLOUT #4   Time to Get Lodge Members Signed UP!!

OA_Tagline_AlternateIn mid-August, the national office will send out NOAC registration information to the LODGE KEY THREE on record (make sure your information is up to date) and mail a hard copy to the Council Service Center.  Starting on October 1, lodges will be able to sign up Arrowmen to attend.

Now is the time to plan how you will launch your recruiting effort. While your lodge may not know the final cost for your contingent, most lodges use a nominal deposit to guarantee a NOAC slot—usually about $100, which is normally refundable.  Lodges can gauge interest based on those deposits and determine how many slots to reserve.  There is no need to transmit funds for those deposits, because National will bill the council office directly for all money due for each attendee slot reserved. As a reminder, there are no quotas or limitations for attendance, as long as the lodge brings as many youth arrowmen (up to age 21) as adults (21 and older.  Most lodges bring many more youth than adults and have used the fundraising ideas communicated in Callout #2 as a means to do just that!!

The Contingent Leader and Lodge Chief should prepare and do a presentation on NOAC 2020 at their next lodge event.  Some of what they will want to share was included in CALLOUT #3. In addition to the details of dates, location and costs, it is recommended that the presentation include details of what to expect at NOAC.  Comments from arrowmen from your lodge who have attended NOAC before can be very helpful in this regard.  Typical NOAC items to be covered would be: nightly shows, ceremonial competition, athletic events, dining hall food (EXCELLENT AT MICHIGAN STATE), the OA Museum attractions, patch trading, trading post, Indian events, VIA Luncheons, and Founders Day activities.  At your next lodge function, each Contingent Leader and Lodge Chief should be sure to talk about the different aspects of a NOAC that would appeal to your Arrowmen!

As an additional resource for typical NOAC information, utilize www.noac2018.org.  A new website, www.noac2020.org , will be in service by late August as the site for the most up to date information available.  Future CALLOUTS will feature a number of these topics beginning in February 2020 once the Section Chiefs meet in late December 2019 and finalize specifics on program elements.

It is not too early to communicate in the next several days to all the members of your lodge where and when the NOAC sign up will begin.  It is never too early to provide your lodge membership everything they need to know NOW about NOAC 2020.

August 3-8, 2020 Michigan State University

Conclave Special Guest – Central Region Chief Brandon Stahl!

Stahl_BrandonThis year we have the privilege of hosting our 2019 Central Region Chief Brandon Stahl! Join Brandon as he canoes at Charles L Sommers Canoe Base, enjoys awesome training, and has a blast at the Voyageur’s Fair!

Brandon hails from Mishawaka, Indiana where he is a Vigil Honor member from Sakima Lodge of the LaSalle Council.  Brandon had the unique opportunity of serving as a lodge chief, section chief, and as your new Region Chief all in the same year.  Brandon is expecting to study political science in hopes to be a Foreign Service Officer for the US State Department.

Special Discount for New Members! $10 Off

SectionConclave_2019_PatchThat’s Right — there’s a special discount for any Arrowman who was inducted in the last year (after September 9, 2018).

If you’ve been in the OA for less than a year, take $10 off your registration! Your special price is $30 if registered prior to Sept 1st, or $40 if registered on or after Sept 1st. 

Are you being inducted this August? Don’t forget to sign-up for the great, fun weekend at Section Conclave at the discounted price for new members.

Wondering whether you you attend Conclave? Check out our Section Conclave page for up-to-date information on what’s happening at Conclave!

Make sure to register with your Lodge Today!